Privacy Policy

Effective Date: September 1, 2025

LedgerLink Notary Services (“Company,” “we,” “our,” or “us”) respects your privacy and is committed to safeguarding your personal information. This Privacy Policy explains how we collect, use, and share data when you visit our website, use our services, or communicate with us.

By using our website or services, you agree to the terms of this Privacy Policy.

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1. Information We Collect

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a. Personal Information Provided by You

• Name, email, phone number, mailing/billing address

• Identification documents for notarial compliance (driver’s license, passport, etc.)

• Uploaded documents for notarization or signing services

• Appointment details via our online booking system

• Payment details (processed securely via third-party payment processors; we do not store credit/debit card numbers directly)

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b. Automatically Collected Information

• IP address, browser, operating system, and device information

• Website usage (pages visited, time spent, referral sources)

• Cookies and similar tracking technologies

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c. Communications Data

• Text messages, emails, and phone call records relating to scheduling and service delivery

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d. Minors’ Data

Our services are not directed to children under 18. We do not knowingly collect data from minors.

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2. How We Collect Information

• Directly from you (forms, uploads, bookings, payments)

• Automatically (cookies, analytics, server logs)

• Through third-party vendors (payment processors, scheduling platforms, cloud storage providers)

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3. Why We Collect Information

• Verify identity and comply with legal notarial requirements

• Provide, manage, and improve notary and signing services

• Process secure online payments

• Schedule and confirm appointments via the booking system

• Store, review, and notarize uploaded documents

• Send service-related updates and confirmations

• Comply with legal and regulatory requirements

• Maintain records for legal compliance and business purposes

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4. Text Messaging Policy

By providing your phone number, you consent to receive transactional text messages related to appointments, confirmations, and updates.

• Standard carrier charges may apply.

• Reply STOP at any time to opt out.

We do not use SMS for marketing without explicit consent.

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5. Sharing Information

We do not sell personal data. We may share information only with:

• Service providers (payment processors, booking system vendors, cloud storage services) under strict confidentiality agreements

• Legal authorities, if required by law, subpoena, or government request

• Business transfers if our company is sold or merged

• With your consent, when explicitly authorized

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6. Data Retention

• Notarial records are kept as required by Alabama law

• Uploaded documents are retained only as long as necessary for service delivery, unless legally required to retain

• Payment and booking records are stored securely for accounting and compliance purposes

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7. Data Security

We use encryption, access controls, and secure servers to protect your data. However, no system is 100% secure, and we cannot guarantee absolute security.

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8. Your Rights

Depending on your jurisdiction, you may have the right to:

• Access, correct, or update personal information

• Request deletion of data (where not restricted by notarial law)

• Restrict or object to certain processing

• Withdraw consent for communications

• File a complaint with your local data protection authority

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Requests may be made to:
📧 info@ledgerlinknotary.com  | 📞 (256) 743-3334

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9. Cookies

We use cookies for website functionality, analytics, and security. You may disable cookies in your browser, but some features may not function properly.

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10. Updates

This Privacy Policy may be updated at any time. Changes will be posted with a new “Effective Date.”

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11. Contact Us

LedgerLink Notary Signing Agent
📍 2527 Greenhill Drive
📧 info@ledgerlinknotary.com
📞 (256) 743-3334

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